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MyMcCombs - Current Students | BBA Current Students
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Graduation In-absentia

Graduation in-absentia refers to graduation during a semester when a student is not enrolled at the University of Texas at Austin. It is McCombs School of Business policy that students must have COMPLETED ALL degree requirements in order to register in-absentia.


The student:

  • Must have been in a business major and enrolled in the McCombs School of Business at the time he or she left the University of Texas at Austin. 
  • Cannot already have a Bachelor of Business Administration degree from the University of Texas at Austin. 
  • Must have completed ALL requirements for graduation by the in-absentia deadline. 
  • May not be enrolled at the University of Texas at Austin in residence the semester planned for graduation.

Students Who Meet the Above Criteria Should:

  • Know the deadline to apply to graduate for the semester in which you plan to graduate. This information is listed every semester in the Course Schedule. The application period begins after the 12th class day and ends approximately mid-semester. 

  • Clear any bars on your record. Registration in-absentia cannot occur until all financial bars have been cleared. Call Student Accounts Receivable at (512) 471-7777 to find out information about your financial bars. You may clear financial bars by accessing UT Direct .

  • Transfer work – it is your responsibility to submit any transcripts from other institutions to the Office of Admissions, Main Building Room 7, at least one month prior to the deadline to apply to graduate AND to make sure that your transcript has been received. We suggest that you have all transcripts sent to your current address and hand deliver them to the Office of Admissions with a note stating that you are a graduating senior. Transfer work must be on your official UT record by the deadline date. 

  • U.T. online Extension work – it is your responsibility to take the final exam at least 3 weeks prior to the deadline to apply to graduate. This is necessary to ensure that a final grade is posted by the deadline.

  • Placement work – it is your responsibility to take the exam and petition for credit before the deadline to petition for that semester. Student Testing Services, (512) 232-2662, can give you information about test dates and petition deadlines. You must have placement credit on your UT official record by the deadline to apply to graduate.

  • Make an appointment with, Ms. Cruiz Alvarado, Graduation & Certification Advisor to apply to graduate. At the time of your appointment our office may not have a record of your completed coursework. Therefore, you may want to bring proof of completion such as official transcripts. Call 471-0690 or come by the Undergraduate Programs Office, CBA 2.400 to make an appointment.

In-Absentia by Mail

If you are unable to come to the University of Texas at Austin to meet with the appropriate Academic Advisor, after completing the previous steps, it is your responsibility to send a letter which includes your UTEID, business major (& minor), current address, current phone number, email address (optional), your signature (required), and a statement requesting to apply to graduate in-absentia for the semester before the deadline date to the following address:

The University of Texas at Austin
McCombs School of Business
BBA Program Office
ATTN: Ms. Cruiz Alvarado
2110 Speedway, Stop B6100
Austin, TX  78712-1750

You may also FAX the letter: Fax number (512) 471-2388

After receiving your letter, we will review your graduation status and will contact you with further instructions and/or the necessary forms to apply. PLEASE, DO NOT WAIT UNTIL THE DEADLINE DATE TO DO THIS—IT WILL BE TOO LATE SINCE ALL FORMS MUST BE RECEIVED IN THE OFFICE BY THE DEADLINE DATE.
For questions, you may email Cruiz Alvarado  or call (512) 471-0690.

More Information

Notify the Graduation & Certification Advisor, Ms. Cruiz Alvarado, if you have not been enrolled at the University of Texas at Austin for one long semester (Fall or Spring semester) or more when you apply to graduate in absentia.

If all requirements are met by the prescribed deadlines, you will receive graduation information from the Registrar’s Office and the Undergraduate Programs Office. Therefore, it is important to update your local and permanent addresses on the university system. You are eligible to attend any graduation ceremony offered that semester and will receive a diploma approximately six weeks after the ceremony.