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MyMcCombs BBA

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Semester Program - Preparing To Go

Step 1: Obtain a Passport and a Visa 

All students studying abroad on a Semester AND Summer Faculty-Led Program will be required to have a valid passport before requesting a student visa and/or residency permit to enter the host country. Students can obtain or renew a passport by stopping by the UT International Office, Passport and ID Services.

Additionally, students must obtain a student visa and/or residency permit to enter the host country. For students participating in an exchange program can find important documents, instructions and deadlines for obtaining a visa can be found on the BBA International Programs Canvas Page.  

The following are steps for BBA students who are studying abroad on a Semester Program ONLY:

Step 2: Read Host School and Housing Information

Accepted students should access Canvas soon after their acceptance into a BBA Semester Program to read the important documents, instructions and deadlines regarding the host school application, housing application (if applicable), course registration information, host school orientation dates.

Step 3: Attend Mandatory Preparatory Meeting

Pre-Departure Workshops:

Preparatory workshop covering information on health, safety, academic differences, culture shock, and transferring course credits. Light refreshments provided.

Step 4: Complete Required Forms and Online Orientation Modules

Accepted students must enter the Study Abroad Portal also known as “My SAO” to access forms and online orientation modules required by the UT Study Abroad Office. Unless otherwise noted on the portal, forms and orientation modules found are due by May 1 for summer students, June 15 for fall students and December 1 for spring students.

Orientation Modules

  • All Programs Administrative Orientation: covers passport, visa, health, financial aid, travel, money, SOS, insurance.
  • BBA Administrative Orientation: covers UT registration instructions, credit, grades, internship, BBA Career Services, forms, graduation, insurance, withdrawal.

Required Forms and Online Courses

Required forms include the Health Clearance Form, Student Information Sheet, BBA Acknowledgement Form, Emergency Medical Authorization Form, Health Insurance Form, Release and Indemnification Agreement, the Flight and Passport Information Form and meeting with your academic advisor. Additionally, depending on the study abroad destination or use of financial aid, students may be required to complete the Travel Health Online Course and the Online Financial Aid Counseling course.

Step 5: Schedule an Academic Advising Appointment

Accepted BBA study abroad students must make an individual appointment with their academic advisor to satisfy the Academic Advising requirement on the SAB Portal. Please reference the Vital Resources section in Canvas for detailed instructions regarding your advising appointment and to view an explanation of how study abroad credit and grade processing will work. This will be a great time to discuss your remaining degree requirements and looking for classes on your host school’s website and in our Course Equivalency Database in Canvas. It is common for students to not fulfill the exact degree requirements they had originally planned to fulfill; therefore, it is very important that you understand your degree plan and requirements so that you can make informed decisions in case you encounter registration issues abroad.

Step 6: Take Advantage of Your Resources!

Attending the pre-departure meetings and completing the necessary forms is the required minimum to prepare for a safe, healthy and rewarding experience abroad.  We also encourage you to take full advantage of other vital resources referenced on Canvas to help you:

Step 7: Sub-Lease Your Apartment

Study abroad students may wish to consider sub-leasing their apartments to incoming international exchange students who will be in need housing while in Austin, and returning UT students. Sublets are organized based on a multitude of search options including number of bedrooms, price, sublease dates, amenities and much, much more!